How Silversearch went from photo timesheets to Xero invoicing
Silversearch is a temp staffing agency based in Australia. Timesheets arrived as photos and scans, then hours had to be entered and invoiced manually. We built a timesheet system that carries hours through approval and into Xero.
Mandy S.
Director, Silversearch30 min
weekly admin, down from 6 hrs
0
manual invoices created
100%
of invoices approved before Xero entry
Proof snapshot
of weekly admin
0
manual invoices created
100%
approved before Xero entry
What changed
Digital timesheets replace photos and scans
Clients approve submitted hours in the same workflow
Approved hours flow into Xero invoices without re-entry
Workflow now
Photo timesheets made every invoice a manual job
At the end of every pay period, photos and scans still had to become approved hours and Xero invoices:
Receive timesheets as photos or scanned documents
Read each image and enter the hours manually
Track submissions and approvals across messages and spreadsheets
Create each Xero invoice by hand after approval
“Revlis AI has saved us a huge amount of time by automating our timesheets and invoicing. What used to take hours now runs seamlessly in the background.”
MMandy S.
Director, Silversearch
One timesheet system, from submission to Xero
We built a digital timesheet system that replaces photo and scan handling. Temps submit hours, clients approve them, and the approved data flows into Xero invoicing without manual re-entry.
A dedicated timesheet system
Temps submit hours digitally in one place, replacing photographed and scanned timesheets and the manual re-entry that followed.
Approvals stay with the hours
Submitted timesheets move to the client for sign-off, keeping approval tied to the right hours before invoicing.
Approved hours flow into Xero
Once approved, the hours populate an invoice in Xero, ready to send without retyping the timesheet.
Workflow overview
What we built and connected
Timesheet system
Digital hours and submissions
Approval workflow
Client sign-off on submitted hours
Xero
Automatic invoice creation
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