Invoicing Automation

How Silversearch went from manual chaos to fully automated invoicing

Silversearch is a temp staffing agency based in Australia. Every week, their director Mandy was spending hours chasing temps for hours, logging them manually, and creating invoices by hand. We automated the entire process end to end.

Mandy S.

Director, Silversearch

6 hrs

saved every week

manual invoices created

100%

of invoices approved before Xero entry

The problem

Invoicing a team of temps was a weekly grind

At the end of every pay period, Mandy had to run the same exhausting process just to get invoices out:

Email every temp individually asking how many hours they worked

Wait for each temp to reply, chasing those who didn't respond

Manually log the hours into a spreadsheet

Send hours to the client for verbal or email approval

Manually create each invoice in Xero once approval came through

“Revlis AI has saved us a huge amount of time by automating our timesheets and invoicing. What used to take hours now runs seamlessly in the background.”
M
Mandy S.
Director, Silversearch

The solution

A three-step automated pipeline from hours to invoice

We built a fully automated workflow that removes Mandy from the process entirely. Temps submit hours themselves, clients approve with a single click, and Xero gets populated automatically.

Temps submit their own hours

Each temp receives a simple online form at the end of each period. They fill in their hours in under a minute, no back-and-forth emails required.

Client gets instant approval request

The moment a temp submits, the client automatically receives a sign-off request showing the hours. One click to approve.

Xero invoice created automatically

Once approved, the invoice is generated and pushed directly into Xero, fully populated and ready to send. Zero manual data entry.

Workflow overview

Temp submits hours form

Client receives approval request

Client approves with one click

Invoice created in Xero automatically

What we used

Tools integrated

Typeform

Temp hour submission forms

Revlis AI

Workflow automation engine

Xero

Automatic invoice creation